Hybrid Board Meetings

As the pandemic has diminished and vaccines are widely available, a lot of organizations are resuming face-to–face fundraising. However, the pandemic has also forced many boards to rethink their meeting schedules to ensure that board members can connect in a safe and secure manner while maintaining momentum. One approach is to utilize hybrid board meetings, which allows a small portion of the board to meet in person, and an additional portion to be able to attend via remote. This method can be successful at building engagement and reducing costs, while providing the flexibility needed by the modern nonprofit.

To ensure that your hybrid board meetings are successful It is essential to plan ahead and follow best practices. To do this, start by establishing your meeting goals and setting the logistics for your meeting, including the location and equipment requirements. It is best to select an event space that can accommodate all attendees in person and equipped board leadership with the audio-visual technology required for remote participants. Choosing the right virtual meeting software is also vital. The solution should be easy to use, and include a high-quality videoconferencing features that allows participants to view each other and the meeting documents simultaneously.

The distribution of the agenda and board packet prior to the event is crucial. This will save you time by avoiding the need to get distant and in-person attendees on the same page. In addition it can help you keep your focus on the meeting, and ensure that all pertinent topics are discussed.